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🏢 Employer compliance · PF · ESI · Labour law · Licences

Your business should not discover a gap during hiring, a complaint, or an inspection.

NidhiSetu is an independent employer-compliance and EPFO-resolution practice. We help businesses identify, set up, manage and resolve applicable workforce compliance requirements through official government portals and qualified partners.

Request a Callback Check Required Registrations & Licences

Requirements vary by entity type, location, industry, workforce size, contractor use, and applicable law. Every engagement begins with a compliance applicability assessment.

Where it surfaces

Compliance gaps rarely announce themselves

They stay invisible until a moment when they are expensive. These are the four moments, in the order employers actually meet them.

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During hiring and BGV

A candidate's background check flags overlapping employment, or your own ex-employee's check fails on a record you never closed.

View scope → 💬

During a complaint or exit dispute

A former employee files a grievance over contributions, an unmarked exit, or a settlement that did not reconcile.

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During an inspection or notice

A letter arrives with a date on it, and the registers it asks for were never maintained in the required form.

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During a client or investor check

A customer's vendor audit or an acquirer's diligence asks for licences and proof of filing you cannot produce.

View scope →
Scope

What we do

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New Business Setup

Entity-and-location applicability mapping, registration sequencing, multi-state setup and a first-year compliance calendar.

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PF / EPFO Compliance

Establishment registration, UAN and KYC hygiene, ECR pre-checks, discrepancy resolution, EPFiGMS escalation and PF health audits.

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ESI / ESIC Compliance

Applicability by location and wage ceiling, registration and sub-codes, contribution review, returns, and inspection readiness.

View scope → ⚖

Labour Law Compliance

Applicability assessment, compliance calendar, registers and documentation, state-wise tracker and labour-code readiness.

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Business Registrations & Licences

Which registrations and licences actually apply to your business — then filed, renewed, amended or surrendered.

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Payroll & Statutory Operations

The control layer over payroll: PF, ESI, PT, TDS and LWF workflow, salary-structure risk review and proof-of-payment tracking.

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Contractor Compliance

Principal-employer exposure: contractor onboarding checks, challan and wage verification, and a risk dashboard by vendor.

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Labour Law Audit

A structured audit ending in a ranked gap report — finding, evidence, exposure, fix and accountable owner.

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Returns & Renewals Desk

The recurring discipline: renewal calendar, return tracker, document repository, alerts and a proof-of-filing archive.

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Notices, Inspections & Escalations

A notice has a date on it. Response preparation, evidence assembly and escalation, with qualified legal partners.

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BGV & PF Record Support

When a background check fails on EPFO records — finding the real cause and actioning the employer-side correction.

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Employee Record Correction

The employer-scale version: an exception sweep across your full member list, then a cleared correction queue.

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Process

How an engagement starts

01

Compliance applicability assessment

We establish what actually applies to your entity, your states, your industry, your headcount and your contractor arrangements — and, just as usefully, what does not.

02

Written scope and gap list

You get the findings in writing: what is missing, what is exposed, what it takes to close, and what it will cost. You decide what to act on.

03

Execution and a monthly compliance calendar

The work is done through official portals, and the recurring obligations move onto a calendar with a named owner per line, so the same gap does not reopen.

Boundaries

Scope and limits, stated plainly

A practice that is honest about its limits is easier to work with than one that is not.

What we do directly

EPFO and ESIC registration and operations, professional tax, shops and establishments, labour welfare fund, contract-labour compliance, payroll compliance controls, audits, and employee record resolution.

What we coordinate through partners

Company and LLP incorporation, GST, factory and sector-specific licences, fire, food and pollution approvals, and salary-structure tax opinions — through chartered accountants, company secretaries and specialist consultants we work with regularly.

What we do not do

Field notes / FAQ

Questions employers actually ask

Which registrations does my business actually need? +
It depends on your entity type, the states you operate in, your industry, your headcount, and whether you engage contractors. Some obligations are triggered by employee count thresholds, some by premises, some by activity. The applicability assessment maps your specific situation against the registrations and licences that apply, and returns a written list — including the ones you already hold and the ones you do not need.
We already have a CA and a payroll vendor. What is different here? +
A CA handles tax and statutory filing; a payroll vendor runs the salary cycle. Neither is usually accountable for whether the underlying registrations are complete, whether contractor documentation would survive an inspection, or whether employee records at EPFO match what payroll believes. That gap is what this practice covers. We work alongside your CA and payroll vendor rather than replacing them.
Can you guarantee our licences will be approved, or that we will not be penalised? +
No — and no one honestly can. Approvals are decided by the concerned authority, and penalties depend on facts, timelines and the officer's assessment. What we do is prepare complete and consistent applications, file through official portals, track status, and document remediation so that your position is defensible. We tell you where exposure exists rather than promising it away.
Is NidhiSetu a government body or affiliated with EPFO? +
No. NidhiSetu is an independent private practice. We file and follow up through the official EPFO, ESIC, MCA, Shram Suvidha and state labour department portals on your behalf, with your authorisation. We have no special access, no affiliation, and no influence over any authority's decision.
Do you handle legal representation? +
Preparing responses, evidence files and documentation for notices and inspections is part of our scope. Where a matter requires legal representation, it is handled by a qualified labour-law professional — we coordinate the engagement and prepare the underlying record. We will always tell you when a matter has crossed into that territory.
How long does the applicability assessment take? +
The form takes about five minutes. We return a written applicability summary after reviewing your inputs and, where needed, a short call to confirm details such as contractor arrangements or multi-state premises. Timelines for the registrations and filings that follow depend on the concerned office and are given in the written scope.
Related

Where this connects

For HR & talent teams EPFO guides for employees Applicability assessment
Before you commit to anything

Start with what actually applies to you.

Compliance gaps rarely announce themselves. A short written applicability summary tells you exactly what's live for your business — before you spend on anything.

Applicability Assessment
5 min

You get a written applicability summary instead of a guess. No documents, no passwords, no OTPs — ever.

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Reviewed by: Shobhit Kesarwani, independent EPFO and employer-compliance practitioner · Last reviewed: September 2026
Sources: EPFO, ESIC, MCA, Shram Suvidha, and the relevant state labour department. Thresholds, rates and due dates change by notification — confirm against the official source at the date you act.